How to Adjust Inventory Quantities (Mobile App)

Before You Begin

How to Search for an Item

Step 1: Open Search Inventory from the Dashboard

From the dashboard, tap Search Inventory. 

You'll land on the Inventory screen, which includes:

1. 3-dot menu — Change warehouse and sync
2. Item Search toolbar — Search or scan to find an item
3. Item cards — SKU, description, and total quantity

⚠️By default, the inventory list only shows items that have stock on hand. Items with zero quantity will not appear in the list but can still be found using the search bar.

Step 2: Find Your Item by Scroll, Search, or Barcode Scan

Use one of these methods to locate the item you want to adjust:

• Scroll the list and tap an item card directly
• Tap the Item Search toolbar and type a SKU or description
• Tap the barcode icon to scan using your device's camera

If you are looking for an out-of-stock item, use the search bar — it searches across all items regardless of stock status, so you can find and tap a zero-quantity item directly from search results.

Step 3: View the Location Breakdown

Tapping an item opens the Location Breakdown screen, showing where that item's stock is distributed across your warehouse. The screen displays:

1. SKU and description — Confirms which item you are viewing
2. + Unexpected button — Adds stock to a new location or with new tracking information
3. Location cards — Each location where this item has stock, with the quantity at that location

If the item has no stock in any location, the screen will show No Locations instead of location cards. Use + Unexpected to add the first stock entry for that item.

How to Adjust Stock at a Location

Step 4: Enter Found and Damaged Quantities

Tap a location card to open the Stock Adjustment screen.

• Enter the quantity Found using the + or - buttons, or tap the field to type directly
• If any items are damaged, enter that quantity in the Damaged field — keep the found total the same and enter the damaged amount separately
• Optionally add a note in the Notes field for reference

Step 4a: Save or Cancel the Adjustment

Tap Save to confirm the adjustment, or Cancel to exit without saving. Once saved, stock levels update immediately in your active warehouse.

How Do I Add Stock to a New Location or Lot?

Tap + Unexpected at the top of the Location Breakdown screen if the stock you are adding meets any of the following conditions:

• New location — The destination location does not already appear on the Location Breakdown screen
• No locations — The item has no stock anywhere and the screen shows the No Locations empty state
• New lot number — The stock belongs to a lot number not currently tracked for this item
• New expiration date — The stock has an expiration date not currently tracked for this item
• New serial number — The stock has a serial number not currently tracked for this item

Enter the found and damaged quantities as needed, add an optional note, and tap Save.

Tracked Inventory Items

For tracked items, the Location Breakdown screen displays additional detail on each location card, broken out by tracking type.

Lot-Tracked Items

Each lot number appears as a separate line under the location, showing the quantity for that lot. Tap the specific lot line to adjust its quantity.

Perishable Items

Each expiration date appears as a separate line under the location, showing the quantity for that date. Tap the specific expiration date line to adjust its quantity.

Serialized Items

Each serial number appears as a separate line under the location. Tap the specific serial number line to adjust its quantity.

Frequently Asked Questions

What does the Damaged field do when I adjust stock?

The Damaged field lets you record damaged units without reducing your found total. Enter the total quantity found in the Found field, then enter the damaged portion separately in the Damaged field. Zenventory tracks both figures independently so your records reflect actual condition.

When should I use + Unexpected instead of tapping a location card?

Use + Unexpected when the stock you are adding belongs to a location, lot number, expiration date, or serial number not already listed on the Location Breakdown screen — or if the screen shows No Locations because the item has no stock anywhere. Tapping an existing location card only adjusts quantities already tracked there.