Pick to Tote - Web Reference Sheet

What this covers

This article lists the reference details for carts and totes in Pick to Tote. It covers what each cart and tote status means, the columns on the Manage Carts and Manage Totes screens, the barcode format printed on cart and tote labels, and the Lexicon fields for carts and totes, including their limits and which ones are required.

Use it to look up what a status means, what a column shows, or how a field behaves. It’s written for warehouse managers who set up carts and totes, and for anyone checking cart and tote activity on the web.

What’s on the Carts & Totes pages?

Carts

#	Name	What it does
1	Manage Carts	The page you're on. It lists every cart in your Active Warehouse with its type, who claimed it, its status, and how many totes are on it. From here you add, edit, and delete carts, set up cart types, and print cart labels.
2	Manage Totes	Switches to the Manage Totes page, where you add and delete totes, set up tote types, and print tote labels.
3	Cart ID Lookup	Finds a cart by its Cart ID. Type the number (776) or scan the cart's barcode (CART+000776). It doesn't search by cart name.
4	Cart Type	Shows only carts of the selected cart type.
5	Assignee	Shows only carts claimed by the selected user. The list includes users in this warehouse with the Picker role.
6	Status	Shows only carts with the selected status: Available, Reserved, Picking, or Packing.
7	Search and Clear	Search applies the filters. Clear resets them.
8	Add Cart	Opens the New Cart window, where you enter a name and choose a cart type.
9	Manage Cart Type	Opens the list of cart types, where you add, edit, or delete them. It also shows how many carts of each type are in each status.
10	Results	Number of carts shown per page.
11	Row menu	Edit Cart opens the cart's details. Delete Cart only appears when the cart is Available.
12	Cart ID	The cart's ID number. The cart's barcode is CART+ followed by this number, padded to 6 digits.
13	Name	The cart's name.
14	Type	The cart's cart type.
15	Assignee	The picker who claimed the cart, shown as an avatar. Blank when no one has claimed it.
16	Status	Where the cart is in the Pick to Tote process: Available, Reserved, Picking, or Packing.
17	Levels	Number of levels (shelves) on the cart.
18	Totes	Number of totes currently on the cart.
19	Actions	Applies to the selected carts. Delete Carts skips any cart that isn't Available, without a message. Print Barcode opens the label print window.
20	Select	Selects carts for the Actions menu. The checkbox in the header selects every cart on the page.

Search Filters: Cart ID Lookup (the cart number, with or without the CART+ prefix, not the name), Cart Type, Assignee, Status.

Totes

#	Name	What it does
1	Manage Carts	Switches to the Manage Carts page, where you add, edit, and delete carts, set up cart types, and print cart labels.
2	Manage Totes	The page you're on. It lists every tote in your Active Warehouse with its type, color, size, the cart it's on, and its status. From here you add and delete totes, set up tote types, and print tote labels.
3	Tote ID Lookup	Finds a tote by its Tote ID. Type the number (699) or scan the tote's barcode (TOTE+000699).
4	Tote Type	Shows only totes of the selected tote type.
5	Assignee	Shows only totes in use by the selected user. The list includes users in this warehouse with the Picker role.
6	Status	Shows only totes with the selected status: Available, Reserved, Picking, Picked, or Packing.
7	Search and Clear	Search applies the filters. Clear resets them.
8	New Tote	Opens the Add Tote window. Choose a tote type and a quantity to add several totes at once.
9	Manage Tote Types	Opens the list of tote types, where you add, edit, or delete them. It also shows how many totes of each type are in each status.
10	Results	Number of totes shown per page.
11	Row menu	Delete Tote only appears when the tote is Available.
12	Tote ID	The tote's ID number. The tote's barcode is TOTE+ followed by this number, padded to 6 digits.
13	Type	The tote's tote type.
14	Color	The tote type's color.
15	Assignee	The picker using the tote. Blank when the tote isn't on a claimed cart.
16	Cart	The cart the tote is on. Blank when the tote isn't on a cart.
17	Status	Where the tote is in the Pick to Tote process: Available, Reserved, Picking, Picked, or Packing.
18	Inner Dimensions	Length x Width x Height inside the tote, from its tote type.
19	Outer Dimensions	Length x Width x Height outside the tote, from its tote type.
20	Last Used	Date and time the tote was last loaded onto a cart.
21	Actions	Applies to the selected totes. Delete Totes skips any tote that isn't Available, without a message. Print Barcode opens the label print window.
22	Select	Selects totes for the Actions menu. The checkbox in the header selects every tote on the page.

Search Filters: Tote ID Lookup, Tote Type, Assignee, Status.

Statuses

Cart

Status	What it means
Available	Free for any picker to claim
Reserved	Claimed by a picker who is loading totes
Picking	Totes are loaded, orders are assigned, and picking is underway
Packing	Dropped off at the packing station, waiting for its orders to be packed or shipped

Tote

Status	What it means
Available	Free to be loaded onto a cart
Reserved	Scanned onto a claimed cart, waiting for an order
Picking	On a cart that is out picking. Usually holds an assigned order. Totes that didn't get an order also show Picking.
Picked	Its order has been picked
Packing	At the packing station, waiting for its order to be packed or shipped

Manage Types Screen

Carts

#	Name	What it does
1	Row menu	Edit opens the cart type's details. Levels can't be changed while any cart of this type is in use. Delete removes the cart type and every cart of that type, and only works when all of those carts are Available.
2	Type	The cart type's name.
3	Level	Number of levels (shelves) on this cart type.
4	Total	Number of carts of this type in your Active Warehouse.
5	Available	Carts of this type that are free for any picker to claim.
6	Reserved	Carts of this type claimed by a picker who is loading totes.
7	Picking	Carts of this type that are out picking.
8	Packing	Carts of this type dropped off at the packing station.
9	Add Type	Opens the New Cart Type window.
10	Close	Closes the window.

Totes

#	Name	What it does
1	Row menu	Edit opens the tote type's details. Delete removes the tote type and every tote of that type, and only works when all of those totes are Available.
2	Name	The tote type's name.
3	Color	The tote type's color.
4	Total	Number of totes of this type in your Active Warehouse.
5	Available	Totes of this type that are free to be loaded onto a cart.
6	Reserved	Totes of this type scanned onto a claimed cart, waiting for an order.
7	Picking	Totes of this type on a cart that is out picking.
8	Picked	Totes of this type whose order has been picked.
9	Packing	Totes of this type at the packing station.
10	Add Type	Opens the New Tote Type window.
11	Close	Closes the window.

Fields

Carts

#	Name	What it does
1	Type	Name of the cart type, up to 30 characters. Each cart type name must be unique.
2	Length, Width, Height	The size of the open space on one level (shelf), in inches. All three must be greater than 0. Height is the space up to the shelf above. The first row is Level 1, the top shelf.
3	Delete level	Removes this level. A cart type always keeps at least one level. Levels can't be changed while any cart of this type is in use.
4	Add Level	Adds the next level down. It copies the length and width from the level above, so you usually only need to enter the height.
5	Save	Stays greyed out until Type and every level's Length, Width, and Height are filled in, with each dimension above 0.

Totes

#	Name	What it does
1	Name	Name of the tote type, up to 30 characters. Each tote type name must be unique.
2	Inner Length, Inner Width, Inner Height	The size of the space inside the tote, in inches. All three must be greater than 0. Zenventory compares these to each item's storage dimensions, which are in inches, to decide which orders fit in totes of this type.
3	Outer Length, Outer Width, Outer Height	The size of the outside of the tote, in inches. All three must be greater than 0. Zenventory doesn't check whether totes fit on a cart level, so use these to plan your layout.
4	Color	Color shown next to this tote type in the grids, so pickers can tell types apart. Enter a hex code or use the swatch. Defaults to white (#FFFFFF).
5	Rotatable	Saved with the tote type, but has no effect at this time.
6	Save	Stays greyed out until Name and all six dimensions are filled in, with each dimension above 0.

Cart and Tote Labels

Equipment	Barcode format	Example
Cart	CART+ followed by the Cart ID, padded to 6 digits	Cart ID 776 → CART+000776
Tote	TOTE+ followed by the Tote ID, padded to 6 digits	Tote ID 699 → TOTE+000699

Spec	Cart label	Tote label
Label size	2 x 2 inches	2 x 2 inches
Barcode type	Code 128	Code 128
Barcode size	1.7 x 0.9 inches	1.7 x 1.2 inches
Printed text	Barcode ID (for example, CART+000776) and the cart's name, centered below the barcode in 14 pt Arial. Long names wrap onto a second line.	Barcode ID (for example, TOTE+000699), centered below the barcode in 14 pt Arial
Output	PDF, which you can print or download	PDF, which you can print or download
Copies	Set per print. Each selected cart prints that many labels.	Set per print. Each selected tote prints that many labels.

The cart’s name prints below the ID. Long names may not fit on the label.

Lexicon

Carts

#	Field	What It Does	Type	Limit	Reports	Notes	Required
1	Cart [Cart]	The word used for "Cart" across the web screens, including the Admin → Carts & Totes menu, column names, and messages.	Concept	N/A	None	The mobile app always says "Cart". Messages sent from the server to the app use your name.	N/A
2	Name	Name of the cart, shown in the cart grid, the mobile app, and on cart labels	Text	30 chars	None	mustuse. Must be unique. The field stops at 30 characters.	Yes
3	Cart Type	The cart type (model) this cart uses. Also used for the Manage Cart Type button, the cart type's name field, the Cart Type Search Filter, and the grid column.	Dropdown / Text	30 chars (type name)	None	mustuse. Cart type names must be unique. Can only be changed on a cart while the cart is Available.	Yes
4	Level	One shelf on the cart type. Also used for the Levels column, the Add Level button, and Level Count.	Label	N/A	None	mustuse. The first level entered is Level 1, the top shelf.	Yes, at least one
5	Length	Length of the open space on a level, in inches	Decimal	N/A	None	mustuse. Save stays disabled until every level has a length, width, and height.	Yes
6	Width	Width of the open space on a level, in inches	Decimal	N/A	None	mustuse. Save stays disabled until every level has a length, width, and height.	Yes
7	Height	Height of the open space on a level, up to the shelf above, in inches	Decimal	N/A	None	mustuse. Save stays disabled until every level has a length, width, and height.	Yes
8	Dimensions	Not used on any screen at this time	Label	N/A	None	mustuse. Renaming it has no visible effect.	N/A
9	Status	Where the cart is in the Pick to Tote process. See Cart statuses.	Status	N/A	None	mustuse. Set by the system.	Auto-populated

Totes

#	Field	What It Does	Type	Limit	Reports	Notes	Required
1	Tote [Tote]	The word used for "Tote" across the web screens, including the Admin → Carts & Totes menu, column names, and messages.	Concept	N/A	None	The mobile app always says "Tote". Messages sent from the server to the app use your name.	N/A
2	Name	Name of the tote type	Text	30 chars	None	mustuse. Must be unique. The field stops at 30 characters.	Yes
3	Tote Type	The tote type each tote belongs to. Also used for the Manage Tote Types button, New/Edit Tote Type windows, the Tote Type Search Filter, and the grid column.	Dropdown	N/A	None	mustuse. Totes copy their dimensions and color from the type.	Yes
4	Inner Length	Length of the space inside the tote, in inches	Decimal	N/A	None	mustuse. Must be greater than 0.	Yes
5	Inner Width	Width of the space inside the tote, in inches	Decimal	N/A	None	mustuse. Must be greater than 0.	Yes
6	Inner Height	Height of the space inside the tote, in inches	Decimal	N/A	None	mustuse. Must be greater than 0.	Yes
7	Inner Dimensions	Label for the inner L x W x H, shown in the tote grid and Add Tote window. Also used in the "must be greater than 0" error for all six dimensions.	Label	N/A	None	mustuse	Auto-populated
8	Outer Length	Length of the outside of the tote, in inches	Decimal	N/A	None	mustuse. Must be greater than 0.	Yes
9	Outer Width	Width of the outside of the tote, in inches	Decimal	N/A	None	mustuse. Must be greater than 0.	Yes
10	Outer Height	Height of the outside of the tote, in inches	Decimal	N/A	None	mustuse. Must be greater than 0.	Yes
11	Outer Dimensions	Label for the outer L x W x H, shown in the tote grid and Add Tote window	Label	N/A	None	mustuse	Auto-populated
12	Color	Color shown next to the tote type in grids, to help pickers tell types apart	Text (hex color)	7 chars	None	mustuse. Defaults to #FFFFFF (white) if left blank.	No
13	Status	Where the tote is in the Pick to Tote process. See Tote statuses.	Status	N/A	None	mustuse. Set by the system.	Auto-populated

Pick to Tote - Web Reference Sheet

Reference details for carts and totes: every status, the page columns, the barcode label specifications, and the Lexicon fields.

What this covers

What’s on the Carts & Totes pages?

Carts

Totes

Statuses

Cart

Tote

Manage Types Screen

Carts

Totes

Fields

Carts

Totes

Cart and Tote Labels

Lexicon

Carts

Totes