How to Receive Inventory (Mobile App)

Receive with a Purchase Order

Step 1 — Open Receiving

From the dashboard, tap Receiving.

You'll land on the Receive screen, showing all open Purchase Orders expected at your active warehouse.

1. 3-dot menu — Access settings and switch warehouses
2. Search toolbar — Search or scan to find a specific PO
3. Expected In — Inbound Purchase Orders available to receive against
4. Receive without PO button — Switch to receiving without a PO

 

 

 

 

 

 

 

 

 

 

Step 2 — Select Your Purchase Order

Tap the PO you want to receive against. Use the Search toolbar to find it by PO number if needed.

You'll land on the Receive Details screen showing all items on that PO.

1. All items expected on this PO
2. Instantly receives all quantities that don't require additional tracking information
3. Completes the receiving session and posts quantities to inventory

 

 

 

 

 

 

 

 

 

 

 

 

 

Each item card shows:

1. Item SKU, Description, and Location (Putaway Location)
2. Items Received Status — Quantity Received / Total to be Received

Step 3 — Select an Item to Receive

Tap an item card to open it. Use the Search Toolbar to find a specific item if needed.

Tip: You can change the put-away location for any item by tapping the location shown on the item card.

Step 4 — Enter the Received Quantity

For each item, enter the quantity received using one of these methods:

• Tap the quantity field and type the amount
• Tap the item card to reveal the + or − buttons and adjust
• Tap Quick Receive to instantly receive all quantities for items that don't require additional tracking information
• Scan the item's barcode to increment the count (if one-to-one scanning is enabled for your account)

As you enter quantities, the item status badge updates automatically:

• Partial (yellow) — Some but not all of the expected quantity has been received
• Complete (green) — The full expected quantity has been received

Step 5 — Receiving Tracked Items

If an item requires additional tracking information, the item card will display the relevant fields automatically before you can enter a quantity.

• Perishable — An expiration date field will appear. Enter or confirm the expiration date before entering your quantity.
• Serialized — A serial number entry field will appear. Enter each serial number individually and tap + Add Entry to add additional serials.
• Lot tracked — A lot number field will appear. Enter the lot number before entering your quantity.

Step 6 — Complete the Receiving Session

Once all items and quantities have been entered, tap Receive. You'll be returned to the Receive Details screen where you can select another PO or tap the back arrow to exit.

After receiving, tap the 3-dot menu and select Sync Database to ensure all data transfers immediately to the web version.

Note: Syncing happens automatically, but using Sync Database confirms the instant transfer if you need the data available in the web app right away.

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Receive without a Purchase Order

Use this option when inventory arrives without a corresponding Purchase Order in the system.

Step 1 — Open Receive Without PO

From the dashboard, tap Receiving, then tap Receive Without PO at the bottom of the screen.

Step 2 — Set Up the Receipt

You'll land on the Receive Without PO screen.

1. Receipt number field — Enter a custom receipt number for reference (optional)
2. Location, Supplier, and Item Search toolbar — Select your receive location, supplier, and search for items to add
3. Accept Delivery button — Completes the receipt and adds quantities to inventory

Fill in the receipt number, location, and supplier as needed, then proceed to add items.

 

 

 

 

 

 

 

 

Step 3 — Add Items and Quantities

Use the Item Search Toolbar to find and add items by SKU, UPC, or barcode scan. Once an item is added it will appear as an item card

1. Item SKU, description, and location — Identifies the item and put-away location
2. SKU's Unit of Measurement and Total Quantity Received — Show UOM and running total
3. Quantity selection — Tap + or − to adjust, or tap the field to type directly
4. Remove Button — Removes the item from the receipt

Enter the delivered quantity for each item. Repeat for all items in the delivery.

Step 4 — Complete the Receipt

Review your entries to confirm everything looks correct, then tap Accept Delivery. The button will be orange when ready.

Your quantities will be added to inventory and the receipt data will automatically sync to the web software.

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How does Zenventory handle tracked items during receiving?

When an item requires tracking, the item card automatically displays the relevant fields before you can enter a quantity.

Perishable Items

An expiration date field will appear. Enter or confirm the expiration date before entering your quantity.

Serialized Items

A serial number entry field will appear. Enter each serial number individually and tap + Add Entry to add additional serials.

Lot-Tracked Items

A lot number field will appear. Enter the lot number before entering your quantity.

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Frequently Asked Questions

Can I receive inventory in Zenventory without a Purchase Order?

Yes. From the Receiving screen, tap Receive Without PO. Enter an optional receipt number, select your location and supplier, then add items by SKU, UPC, or barcode scan. Enter the delivered quantity for each item and tap Accept Delivery to post quantities to inventory.

How does Zenventory handle lot-tracked or serialized items during receiving?

Tracking is managed automatically. The item card displays the relevant fields before you can enter a quantity — an expiration date field for perishables, a serial number entry field for serialized items, and a lot number field for lot-tracked items.